Date/Time
Date(s) - 08/06/2013
7:00 pm - 9:00 pm
Location
BIllman's House
Categories
Board Meeting: Tuesday, August 6th, 2013, 7 pm – 9 pm.
Location: Billman’s house. Address: 9700 Prospect Drive. (East on O’Malley to Hillside and turn left. Turn right on Upper O’Malley. Follow Upper O’Malley to where it ends at a T intersection. Turn left at the T on to Prospect Drive.
Agenda
1) Call to order
2) Annual meeting planning
- Venue (APU Moseley Center)
- Agenda (same as last year? see agenda on next page), assignments (see page 3)
- Officer nominations/elections for 2014 (including process for nomination and election of board members for next year)
3) 2014 draft schedule
- Mike and Jill – Please set up draft schedule for 2014 for review at board meeting
4) New business (as time allows)
- Line One – Healthy Futures sponsored events – need volunteer(s) for call-in
5) Next meeting (Annual meeting) 8/28
6) Adjourn
2012/13 Officers
President Trond Jensen (willing to step down)
Administrative VP Dela Grey
Secretary Kathy Farynairz
Treasurer Dan Billman
VP of Media Karen Bronga
VP of Training Jen Joliff
VP of Events Jill Follett / Mike Robinson
VP of Equipment Bill Johnson
VP of Membership Andre Lee
VP of Mapping Toby Schwoerer
At-Large Board Members
At large Chris Tomsen (JBER Liason)
At large Joyce Goodell (Annual Meeting Organizer)
At large Regan Sarwas (Club Website Maintenance)
Arctic Orienteering Club
2012 Annual Meeting at Alaska Pacific University
August 29th, 2012
7:30 General Meeting Start
- Welcome
- Pizza and Refreshments
- Slide Show
7:45 Door Prices
8:00 Route Gadget Demo
8:15 AOC Annual Business Meeting
- Minutes by Kathy
- Acknowledgements
- Announcements
- Meet sign-ups
- JBER access/iSportsman
- Uniforms for 2013
- 5-Year mapping plan
- Mapping update – what happened in 2012
- Any other announcements
- Meet director prices
- Season review
- Club finances and statistics
- Season Results
- Board Nominations & Elections
- All positions are open
- Only need 3 at-large members
- Vote in block on all positions where only 1 candidate
- Vote separately for any position with more than 1 candidate
- Any other business
- Close of Business Meeting
8:45ish Slide shows – Orienteering around the world
9:15ish Clean-up and disperse
2013 Annual Meeting Planning & Responsibilities
Folks responsible are highlighted in RED
1) Venue: APU
a) Mike & Jill will confirm:
i) Which room and building
ii) Screen and projector availability
iii) Internet connection
2) Notify Toby that his meet should be designed for 45 minutes: Bill
3) Annual meeting email invite & RSVP request: Karen
a) Trond to send Annual meeting details to Karen
4) Room setup 6:30 pm: Trond
5) Slide show: Karen
a) Everybody to send pics to Karen for inclusion in slide show
b) Pics from outside meets?
6) Screen and projector (if necessary, see 1 above): Trond & Bill
7) Route gadget example: ????
8) Results and “awards”: ????
9) Treasurer’s report: Finances and comparison of 2012 statistics to prior years: Dan
10) Food (pizza, snacks, drinks): Kathy & Dela; note: check with Bill regarding plates, cutlery, etc.
11) Door prices: contact Paul Denkewalter (AHM), Jerry Ross (Skinny Raven) and Liz (Woman’s Sports Shop), others (?): Joyce and Dela
12) Meet director prices: Jill and Mike
a) Order 30 glasses from Ellyn Brown: Jill
13) Meet director sign-up: Mike and Jill
14) Orienteering club uniform display and sign-up: Chris
15) Mapping update display: Toby
16) Thank you cards: Karen
17) Board nominations poster: Trond