ARCTIC ORIENTEERING CLUB
BOARD MEETING WEDNESDAY, FEBRUARY 18TH, 2015
Meeting called to order at 7:50pm.
Members present: Mike Robinson; Trond Jensen; Dan Billman; Regan Sarwas; Lia Keller; Anne Billman; Chris Tomson; Lexi Hill
- 2015 Season Readiness
- Schedule
- Class-room training (scheduled for 4/28) cancelled. Instead there will be training before specific events
- iSportsman may cost $10/person/year. Chris to continue to liase with JBER for alternatives to access and permits
- Need back-up venue for Fossil Creek (6/3): Back-up #1 – Pia’s, back-up #2 -Abbot Loop Community Park
- Future agenda item: fee structure for 2016+
- Equipment
- Mike will update SAR sheet in meet boxes and circulate text to board members for review
- Do we need to update our SAR procedure?
- Print safety info on map
- Encourage everyone bring a cell phone
- Table discussion for next board meeting
- Schedule
- 2015 Strategy: “Better Promote Our Sport”
- Bring a buddy
- Free for buddy (1 time)
- Free season pass drawing (one ticket for each buddy brought)
- Acknowledge and award best buddy bringers (o-glass)
- Schedule card w/buddy system details for folks to hand out to potential buddies (Mike will make cards)
- Training
- Training schedule: not yet ready. Idea is to have event(s) with experienced orienteers to teach newbies. Anne to develop training schedule for presentation at next board meeting.
- Promo materials
- Wallet cards with schedule (see 2.1.4 above)
- Have flyers to promote future events; post at earlier meets, other running events, AMH, etc.
- Market a specific event to a specific group (e.g. road runners, trail runners, mnt. runners, etc.). Mike will incorporate this info on schedule spreadsheet and send out for board review and comments.
- Have a long white course (example: Kincaid chalet to Jodphur to Little Campbell Lake and back to chalet). Advertise to e.g. TNR and pub runners. Lia will contact pub runners and TNR
- Bring a buddy
- New business (as time allows)
- Summer intern (Dan)
- Tasmanian orienteering events used “interns” from Denmark to help out with events etc. Dan thinks Alaska would be of great interest to European interns.
- Need well layed out plan and schedule. Not able to do this for 2015, but 2016 would be possible.
- What to use intern for? Setting up training events, perform trail mapping, course vetting, etc.
- What is cost to AOC? Intern would pay own travel; AOC would pay for room and board and some stipend(?)
- What are the liabilities?
- Dan will contact his Danish connection for more details
- Policy regarding misplaced or missing controls (tabled for future board meeting)
- FNBP Trails (tabled for future board meeting)
- Summer intern (Dan)
- Next meeting April 1st, 7:00 pm
Meeting Adjurned 9:50 pm