Board Meeting: Wednesday, September 17th, 2014, 7 – 9 pm @ Billmans
Meeting called to order at 7:10, by Trond Jensen, President
Attendees: Mike Robinson; Kathy Faryniarz; Trond Jensen; Jen Joliff; Dan Billman; Art Harmon; Chris Tomsen; Regan Sarwas; Joyce Goodell; Dela Grey
The previous meeting’s minutes were approved by Mike, Seconded by Kathy.
- Planning for Annual Meeting:
- Will be held at APU Mosley Center (our first plan) on October 8th. If that doesn’t work out, Mike will arrange alternate venue. The meet will be 45 minutes, 5:45-6:30. Room set up at 6:30. Annual meeting will start at 7 pm.
- Plan is to have “map” stations, using the new areas mapped this past year, set up in different corners of the room to be used as conversational pieces during refreshments. Dan will provide his meet map from Ruth Arcand; Jen & Cory – Earthquake park, Ian- Mt. O?; Trond –
Bartlett. Please send to Trond to enlarge into posters. - Karen Bronga will be asked by Trond to do the slide show, to run before meeting.
- Prizes – Trond will donate items from care package from OUSA; Chris – Skinny Raven &
various prizes; Joyce – Wine Stores; Kathy – Great harvest, and Sport Shop; Bill – AMH; any
other donations from other sources welcome. - Joyce – Thank You cards for donors.
- Kathy – 30 AOC etched glasses were ordered from Ellyn Brown. 22 are needed for meet directors for all sanctioned meets, and 8 left for special recognition gifts. (Healthy Futures; monetary donors, etc.)
- The board agreed that the Gift Certificates for Directors will not be given this year due to expenses for mapping, and outstanding expenses
- Regan – Will do the Annual Meet Results Poster and present awards, and Joyce will get the Snickers and Pizza, etc.
- Trond – will do a Season Summary including: the three new mapped areas, Jens’ Radio Spot, School Training at the Big-O, New Jerseys
- Art wants to discuss Youth Involvement. There was then a small discussion regarding Marketing for Mirror Lake event by Chris Tomsen, including Eagle River, the Valley and JBER. No actions noted.
- Board Positions were reviewed, with the following results:
- Karen Bronga will step down as VP of Media. Trond will ask Lexi Hill if she is interested in this position
- Bill Johnson will step down as VP of Equipment, and Regan Sarwas will take the position
- Jen Jolliff will step down as VP of Training and Ann Billman will take position
- Toby S will step down as VP of Mapping; Trond will see if Ian Moore or Bill J are interested
- New People at large: possibly Erik Carlson and Lars Spurkland; need to talk with these people
- Mike and Kathy: 2015 Schedule
- Mike did participant Stats for last year and this year. Discussed having meet director training early; possibly hold a weekend meet to include Jr. Nordic and High School Skiers
- Hold a “Traditional Meet” at APU as an easy meet for new people over short courses.
- There was much productive discussion, and Mike and Kathy will do revisions on schedule based on input at the board meeting
- Other Business
- 10 controls were lent to AK Lands, they had a successful event.
- Trond discussed having a link to sponsors on web site; what should be the criteria to have a sponsor link on our web site?. Tabled for next board meeting for a longer discussion.
- Next Meeting is on 10-8-1014, after the “O”.
Meeting adjourned at 9:05.
Minutes respectfully submitted by Joyce Goodell, Secretary