Meeting called to order at 7:07.
Members present: Mike Robinson; Dela Grey; Art Harmon; Lexi Hill; Jen Jollif (phone in); Joyce Goodell; Regan Sarwas; Andy Olnes; Mark Findlay; Shelly Laws.
Old Business
- March Meeting were approved.
- Dan and Eric will meet after Thanksgiving, to resolve any old bills.
- FNBP is reviewing current permit holders, and may come up with some new guidelines, but they are unknown at this time.
- Cards were signed in case Healthy Futures donated to us and we didn’t acknowledge.
- Remaining glasses were handed out to meet directors, and points’ winner medals were distributed.
New Business
1. Equipment (Regan)
An increase from $250 to $410 was approved by the board to cover replacement supplies that were stolen in spring of 2018 and replaced. Some of these items include-clock charger, bins, H2O jug, and some new controls. Still needing replacement is the banner, Regan estimates this at a cost of $200. We didn’t lose any new controls this year, but are down to 3 directional signs.
New items for replacement:
- Restock meet bins with essentials est $150
- Banner replacement est $200
- New score-O controls, as old ones are in bad shape, purchase approx 30 after review of these by Ann, Regan and Shelly. est $270
- Possibly more waivers, we will review for revisions if we need to print more for upcoming season.
The board approves up to $850 for new equipment and supplies.
2. Safety Notebook for Meet Directors
Mike and Ann will work on notebook
3. Finances
An audit report is to be done each year. Andy and Mark will be willing to do this again. All info will be available to them this December.
Fees and Kids-Fees were reviewed in March and revised. Lexi and Mark have enthusiastically volunteered to analyze the data of kids running free; what are the costs to us, and is it accurate.
Pick-Click-Give: We are on the list but don’t have any information if any funds were donated to AOC. We have to enter/pay into another year before any data is available to see if any one
donated. Mike and Eric F. generously paid the fee to post us of $290. We will enroll again this year and see what happens.
Grants: Conoco-Phillips has one avail, but we need a plan to submit.
Advertising on the website was discussed, and possibly sell merchandise such as headbands, shirts, etc.
4. Website
Lia, Mike and Regan manage it. Mike suggests to update the site, and Dan suggests that Ann would be interested in helping. Also, look into “spam” protection.
The new 2019 board members are listed, contact Regan if you want to update your profile.
Also, Google has updated their map segment, and this could cost us if we post over the free limit. It was agreed that we like the map on the website. Regan will try and manipulate the map site, so we don’t end up paying anything for it. *But he is willing to put his CC out there if there is a fee. Thanks, Regan
5. Mapping
Dorn, Ian and Regan met as a group and looked at automated mapping programs. They will generate a few maps in a test phase, so we can get some examples and get the best product.
6. Training
Jen deferred this topic as she was ill, and unable to speak.
** Shelly is planning an “O” of some sort for her High School ski team, either a ski or on foot at Kincaid, to aid students knowledge of the trails and the park in general. We discussed using this also as a training event for the club, so we can run it for free on our own. We will post the date and map of this event on the website.
7. Meet Schedule for 2019
Lexi presented schedule, and several ideas and options for meets were reviewed. Board discussed how many Traditional meets should be on the schedule, and a minimum of 7 was encouraged, in addition to alternative meets.
8. Misc
Mark F brought up the coloring of the maps for color blindness, and we will look into what could be options. Possibly using purple pen in certain shades will help with this.
Dela brought info from Meeting for FNBP, new STA trails now in use and updating our current maps with this info.
Next Board meeting: Mike will put it on the internet on Doodle, and we will choose a date in December.
Meeting was adjourned at 9:10pm.
Minutes (as MS Word) respectfully submitted by Joyce Goodell, Secretary