Arctic Orienteering Club
Board Meeting Minutes Aug. 6, 2013
Minutes by: Kathy Faryziarz
Present: Trond Jensen, Jen Jolliff, Joyce Goodell, Andrew Lee, Dan Billman, Mike Robinson, Bill Johnson, Karen Bronga, Dela Grey, Regan Sarwas, Chris Tomsen, Kathy Faryniarz
Meeting called to order at 715
Minutes from April 24 Board meeting approved
ANNUAL MEETING PLANNING
- Venue: APU. Mike to confirm with Jill location (Grant Hall or Mosely) and investigate presence of projector/internet availability
- Trond suggested print maps and making puzzles that kids and adults could piece together
- Toby running meet to last 45 minutes starts at 6 pm
- Ann Billman to do new jersey fitting right after meet.
- Karen to send out email invite and rsvp to membership also she will do slide show and thank you cards for sponsors, prizes
- Room set up Trond and Kathy; Food by Kathy and Dela
- Joyce to obtain door prizes; Trond J to help if needed
- Meet director prizes: Mike and Jill to obtain 30 O-glasses from Ellen
- Motion passed to also obtain Mooses Tooth $25 gift cards to put in meet director glasses
- Toby to discuss/display mapping
- Jen to ask Ian if he will demo Route gadget
- Regan to make poster for seasons points; Kathy to present Snickers bar awards
- Trond to make up board nomination poster
ANNUAL MEETING AGENDA
- Kathy to take minutes and count participants
- Trond announcements
- Ann new uniforms (see above)
- Mapping update by Toby
- Dan: Financial report and season review (acknowledgements)
- Also to make acknowledgements regarding non meet events that the club has accomplished this year
- Season points awards: Kathy
- Board Nominations Election Trond allow for nominations volunteers outside of current Board
- Mike and Jill: 2014 Schedule
NEW BUSINESS
- Healthy Futures radio event on Line 1 KSKA radio program with Dr Woodard Board 8/19/2013 2-3 pm encouraged to call in or email and promote Orienteering
- Much discussion about how to revamp schedule including: taking a mid summer break from meets, scheduling around school starts and stops, possible weekend meet, fall extended meets, etc. Mike suggested member survey to better determine preferences. Mike to bring “new deal” template and to ask members when and where they would meet direct as opposed to a preset schedule.
- Member recruitment: Karen to have passes to one free meet to hand out at Big Wild Life kids event 8/17. Jen suggested each club member can bring one free quest to a meet
- Karen proposed Board submitting grant by 9/15 for AK Arts Health PTSA for $2000 to go toward Bartlett mapping; Karen to initiate form, Dan will edit and Trond will sign form.
- Dan suggested Board retreat in October to discuss Club vision future.
Meeting adjourned at 9:15