Members present: Dela Grey; Joyce Goodell; Trond Jensen; Dan Billman; Regan Sarwas; Karen Bronga; Jill Follet; Bill Johnson; Jen Joliff; Toby Schwoerer; Chris Tomsen; Mike Robinson
Meeting was called to order at 7:14
- Cindy from Healthy Futures.
$1000 donation from HF for kids for Orienteering meets this season. HF is an organization that gets funding from grants, donations, and sponsers to get kids active. Some ideas were presented to promote AO:- Set # of free season passes
- Mentors at meets who are not the Meet Director hosting the meet to help newcomers
- Possibly a blurb on Channel 13 with Whitney to promote AO
- Radio Spot for the Big “O” that is coming up (scheduled on 5-08)
- Possibly at the O training on 5-14 at the BP Energy Center-distribute free passes. Idea was to put a # on the back of a sample map, and those with the # win a pass
- Toby and mapping:
The big issues deferred to the next board meeting, but T is actively looking for “professional” mappers with experience with modern technology. He has a couple contacts. The time estimate is 10-15 days to completely map 1K. A first map possibility is Earthquake park, and the bigger picture is Bicentennial park. We need to look at:- check feasibility of bringing a “foreigner” to come to the US
- Cost involved per sq. K. We can afford up to $20,000 from our current budget
- feasibility of getting something done this year.
Also, we would look at the map as “buying a product” from the mapper, instead of the club hiring a person to do work for us which would alleviate some issues. Toby will continue communicating with mappers; decide when we need to make a decision to get one here (from Europe), and hopefully have some answers within three weeks before next meeting.
- New Website:
- Mike: looks good, move FB icon to center
- Dela: dropdowns-more tabs/links for easier navigation (not sure if I got this right)
- Trond: provide on line registration, calendar integration
- Dan: change or add alerts
- Regan: Link to volunteer page? Board Bio’s ? Encourage MD’s to post blurbs about their upcoming meet
The new site could be up and running before May. Any more suggestions, please submit to Regan. The old website will still be available until new one adequate. Stay tuned.
- Off the Subject: Volunteers.
If we have v’s sign up to help, lets put them to use, and if not, please acknowledge their willingness to participate. Use them for bringing snacks, be at the table for support, Pick up controls. - SAR
Discussion tabled until next Meeting. (Chris T.) - 2013 Season:
- actively filling slots for meets without directors-consensus is remove one JBER meet and keep Mirror lake if directors is the issue. Mike will pick up one at Mirror Lake.
- Jen, Training: Change description of 4-25 meet from How to put on a meet, to OCAD and Mapping software, Route Gadget refreshing/training. Mike willing to describe purple pen. Mike will check on UAA Computer lab for this so people can actively use computers. Director Training-should be mandatory for meet directors. 6-9pm at HDR. Will cover course design. Jen is working on a plan for mentoring current O participants to move to higher levels on courses
- JBER access:
There will be a notice sent out on website to members/participants to sign up to get on Base. Regan will send out directions for meet sign up on the website. - Fundraising
Cindy (Healthy Futures) suggested we look at funding not for AO, but the big picture-how it affects the community, larger group focus, etc. Look at funding through grants and big corporations, even the Rassmussen Foundation.
Sheep Mt. O op: Area has walking/ski trails. We could possibly do a meet off a topo map already mapped, or do something like a Mt. or Rogaine type meet. First, we would need to either re-con or vet the area for feasibility. It was brought up there is lots of underbrush. It’s a possibility, but needs more investigation.
Next meeting will be April 24, place TBD. We will talk about Mappers, and Fundraising. Meeting adjourned at 9:20.
Respectfully, Joyce