ARCTIC ORIENTEERING CLUB
BOARD MEETING WEDNESDAY, DECEMBER 17TH, 2014
Meeting called to order at 7:10pm.
Members present: Dela Gray; Mike Robinson; Joyce Goodell; Trond Jensen; Dan Billman; Kathy Farnyiarz; Regan Sarwas; Lia Keller; Ann Billman; Ian Moore; Chris Tomson
Note Regarding Lars Spurkland: His memorial is January 4th at Kincaid. He was the President of NSAA, and a participant in Orienteering. There will be a tree dedicated to him, with ornaments made from picture of Lars. The club will make an ornament and deliver it to NSAA for the tree.
2014 thank you’s and recognitions: Cards were passed around and signed, and Trond will deliver the cards and a Club Glass, and also possibly information on our sport.
Finances. $1000 donated from Healthy Futures for 2015 so kids can Orienteer free. We will keep an eye on operating fees. ASD has high fees; MOA’s fee is usually $1/participant. BLM-fee depends on how much of the meet is on their land. Military, UAA; and APU fees are lowest. Discussion followed regarding varying the meet starting points. Also it was noted by Mike that depending on who you are working with, we may be charged different fees.
Permitting accounts for 20-30% of our expenses, then maps, then snacks.
Season Readiness. We have a few holes in the schedule for directors. Mike has some ideas of people to ask to volunteer. Trond will contact Bill for training on how to put on a ski-O. Ann will contact people to set up meet director training. Mike will again get the “O” meets into the runners’ calendar.
Regan on equipment:
- Controls: 70-80 controls in good condition. 30 need to be repaired or retired; 30 new available. We have plenty of punches.
- 2 tents are in usable condition.
- We have several boxes of misc. junk, and Regan has permission from the board to clean them up/out.
- AOC has authorized Regan to spend up to $200 to buy new bins and supplies as needed.
2015 Strategy: How does one get into the sport? What works to get someone involved. The most common thread is to bring someone to a meet (bring a buddy). Discussion followed on how to get people to meets, and continue to participate
- a. Have classroom training right before a meet; that is, run class-room training and beginner event on same day
- b. Have specific event with experienced orienteers to teach newbies
- Have “O” cards printed with “1 Free” meet event on it to pass out
- Have a third person at the table to help and encourage participants
- At the High School O, work on getting these kids to come back. Have o-schedule available at the High School-O.
- Specific meets that emphasize training events
- Buddy up with newbies
- Bring a buddy
- Message better to other user groups
- Develop partnerships (bikers, skiers, jr. nordic, mnt. runners, …)
Our Yahoo e-mail list is broken. Lia is looking into this. It was also noted that our events are not being listed in the paper (ADN); this should be fixed for the upcoming season.
- Promo material for AMH, REI, etc.
- Wallet cards with the schedules
- Magnets with AOC information
New business tabled until next meeting:
- Policy on misplaced/missing controls
- FNBP Trails
Meeting was adjourned at 9:10pm
Next meeting TBD