Board Meeting Minutes – November 12. 2014

Arctic Orienteering Club Board Meeting, November 12th, 2014

Meeting called to order by President, Trond J. at 7:19pm

Members present: Lia Keller, Joyce Goodell, Dan Billman, Anne Billman, Mike Robinson, Dela Grey, Regan Sarwas, Chris Tomsen, Trond Jensen, Lexi Hill, Ian Moore

2015 Schedule:
Mike presented comparison sheets from 2013 and 2014. The 2014 season drew about 1076 participants, which is about 100 more than the previous year. The ski-O meets in 2014 were slightly better attended, possibly due to time of year.

Much discussion of timing of meets, and some switching of dates due to vegetation. Several meets have no directors, but there are several volunteers who have not signed up for a specific meet as yet. Mike will work on the permit for Bartlett-they have a different charging structure and the fee was pretty high. Mike will try and negotiate. We will attempt to get on base this coming year, and/or use Piaʼs as they are good areas. Chris would like to incorporate Jr. ROTC into a meet. It was suggested they come to our meets, and even attempt to run one at possibly Fossil Creek.

We will have a classroom training session early in the season (4-28), and tie it into the Sprint-O the next evening at UAA/APU. Jen J. will be the trainer. Anne will work on reserving the BP Center for training.

We have three field training events scheduled. More discussion on that at future meeting. Trond brought up the idea of having the end of year meeting/picnic a bit earlier and to change it up a bit. Possibly outside BBQ, something a little more diverse than we have had in the past.

Strategy Session:
The 15 ideas on the print out were all discussed. Lots of good ideas were offered. After a thorough discussion of each, all Board Members were given three “dots” to vote on the main ideas to work on. A compilation of results will be done by Trond, and summarize our priorities.

In brief, some of the ideas:
Get the word out- free for first timers again, bring a friend! Bumper stickers, tee shirts Host an “A” level meet, possibly a Ski-O, but the obstacle may be course design, so-

  • Lets ask Trond F/Bill S to put on a meet director training for ski-oʼs
  • Put on a day camp for kids, or partner with camps already in place, ie: Trailside, Parks and Rec.
  • Reduce the # of traditional meets, and increase the quality, ie: vetting, checking, better advertising
  • Short meets for beginners with helpers
  • Partner with another group for joint effort

Our next meeting will be mid December, please vote you preference on the web. We will continue the agenda at the next meeting, including:

  • Equipment Check
2014
  • “Thank Youʼs” and recognitions
  • 
Policy regarding missing or misplaced controls AOB we have pending

Meeting was adjourned at 9:10pm, motion by Dan B, Second by Dela G.

Minutes respectfully submitted by Joyce G., Secretary