Minutes of February 12, 2014 Board Meeting

Arctic Orienteering Club
Board Meeting Minutes Feb. 12, 2014

The first Board Meeting of 2014 was held at Karen Bronga’s house. Members present were Lexi Hill, Joyce Goodell, Kathy Farnyiarz, Della Grey, Regan Sarwas, Trond Jensen, Mike Robinson, Karen Bronga, Jen Jolliff.

Meeting called to order 6:25pm.

A brief ski report from Trond: he has found good skiing almost every day during the snow drought. Go Trond!

2014 Schedule Report from Mike and Kathy:
Toby’s Ski O is postponed/cancelled due to snow conditions. We discussed permitting for field training VS “formal meets”. Should casual meets be left off the event calendar to avoid permitting/fees?

A proposal was made to divide the events and only put the official events on the calendar and use a separate format (perhaps e-mail, Facebook) for “training” or vetting new maps.

Jen expressed concern that no meets are scheduled on JBER. It was stated that there may be increased military activity on base limiting our use, so may be harder to schedule meets. Also Access to base- Lexi suggested possibly the opportunity to sign people up for JBER meets at a previous meet/class training event using internet access on site.

There was discussion about eliminating Crevasse Moraine-it has had low attendance and is difficult to set up. Also, UAF may increase fees significantly. We may look at a fall “camp out” meet out there, starting at a different venue. Possibly the weekned of 9/13 or 14.

Ian and Jen may put on a special meet at Earthquake Park on the 50th anniversary of the GF earthquake for 3-24. Go big- advertise, ADN, news, Chamber of Commerce. It also depends on weather this early in the season. Karen will do the media, Jen will check into the city’s plan for the anniversary.

Kathy and Mike are getting all permits in order. BLM-Mike was having a bit of difficulty with the permit- looks like we didn’t either get one last year or pay for it so we were in arrears and will cost us more this year. Mike will pay the fee for last year. Much more discussion of meet planning, moving things around. Details of Hilltop “restrictions” were noted- IE: no controls on certain structures, port-a-potty, parking. Also, there may be some for Ruth Arcand, Kincaid. These details and restrictions need to go to meet directors setting meets up in these areas.

Mapping:
Toby is extremely busy this year and has no time for club issues. Trond will ask Ian if he will help with changes that need to be made on FNBP maps. Also, we will ask Eric Follet if is available for helping with maps. Lexi stated someone was asking if we could publish our maps. We have decided that this is one of our assets, and it is our property that we have paid for and should be semi-protected. It is available to meet directors on our website.

Dela on Land and Trails:
Working on a standard for planning meets at Crevasse M? Some new trail possibilities may be out there.

FNBP: re: Polar Bear Trail- it is located from the intersection of Black and Brown Bear over to the Homestead Trail. This is an unauthorized trail. There is also a new trail behind APU that bikers are using. At this time, there will be no movement from us on trails. AOC will let the muni decipher the action plans.

Follow up/Stratigy:

  • Discussion about mapping
  • Sprint Races
  • Events free for 1st timers at Orienteering/ place sign at meets Jen will work on promoting orienteering to the community Partnering with other clubs for events:
    1. National Ski-O
    2. JBER
    3. Add in with mt. runners and Mt.-O

The Next meeting will be about the third week of April. Meeting was adjourned at 8:05pm.

Minutes respectfully submitted by Joyce Goodell, Secretary