Minutes of April 24, 2013 Board Meeting

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Arctic Orienteering Club
Board Meeting Minutes 4/24/2013

Members Present: Dan Billman, Regan Sarwas, Trond Jensen, Jen Jolliff, Chris Tomsen, Dela Grey, Karen Bronga, Bill Johnson, Mike Robinson, Toby Schwoerer, Joyce Goodell, Kathy Faryniarz

Meeting called to order 7:14pm

Old Business

  1. Web Site
    Regan presented new website (oalaska.orghttps://oalaska.org/) and group decided it was ready to roll out this week. Ian has been paying for the GoDaddy server and will be reimbursed Old website to be closed soon.
  2. Mapping
    Mapping strategy discussed. Bartlett and Earthquake Park are high priority sprint maps. Toby will progress 2013 mapping plans within the budget allocated. Budget for Toby had previously been approved.
  3. Fund raising
    1. Dan suggested to use office colleague June to help us with funding raising ideas. This will happen after board has a vision session to set goals for club.
    2. Healthy Futures has given us $900 for family passes. They also gave us whistles with compass for participants at Introduction to Orienteering session.
  4. SAR
    Chris to have AK Mountain rescue group person look at our procedures and make recommendations. Possible mock incident training to be done. SAR info to be added to meet director training.
  5. Land Access
    1. Dela discussed info from FNBP user group meeting. Posters on invasive weeds, bear safety, & moose safety to be laminated and to be displayed at meets.
    2. Rovers Run’s trail will be set back away from creek at some time in future.
    3. Mat Su master trail plan being developed. This may potentially impact Crevass Moraine due to expansion of landfill. Also some new single track will have to be added to our maps.

New Business

  1. Orienteering USA has new requirement for insurance. All meet participants must be OUSA members. Free one day memberships will be given to all non-OUSA members. The sign-in sheet must reflect this. Jill and Bill will change the sign-in form.
  2. Girl Scout encampment June 7-8 Palmer. Dela looking for help to teach and run a short o course. Karen volunteered to help.
  3. Generic O club email: Regan announced we can have 100 free email addresses with website. Board members to let him know if they want one.
  4. Online membership (ie paypal type): This item tabled until board /annual meeting decides about changing fees.
  5. Homer Wilderness Education request: Trond suggested the Homer Wilderness representative attend our meet director training. Trond will also contact orienteer Jan Spurkland who lives on Kenai Peninsula to see if he can help out. Jen also added they had done a Homer O map years ago and she will check with Ian.
  6. Chris has teenage boy (17?) who wants to help learn meet with mentor. Chris to make contact with meet directors for mentor/mentee match.
  7. Dan will try and pick up money at end of every meet and wants release/membership sheets.
  8. Trond gone 5/11-28. Dela will be interim president.

Schedule

  1. ASD Big O in fall (probably 300-400 kids). Jill will coordinate.
  2. Pias to be rescheduled to medio July as Military exercises happening there in June.
  3. Crevass Moraine to be moved to May 15. Carl will set course & maps but he can’t be there day of meet. Kathy will run table, Mike to help pick up course. Might need another person to set last minute controls on the day of the event.
  4. Dan and Ann to do Elmendorf meet.
  5. Fossil Creek still needs director/

Next board meeting Aug. 13th at Billmans (planning meeting prior to annual meeting 8/28)

Meeting adjourned at 9:18